Privacy

Who We Are

Principle HR is a specialist recruitment agency providing permanent, contract and consulting recruitment services across disciplines including Human Resources, Technology, Finance, Marketing and Operations.

Depending on the services provided and location of the engagement, the data controller responsible for processing personal data may be:

Principle HR Limited (Ireland)
or
Principle HR Recruitment Limited (United Kingdom)

Both entities operate under the Principle HR brand and follow consistent data protection practices.

If you have any questions regarding this policy or how your personal data is processed, please contact:

Email: info@principlehr.com

Information we collect

We may collect and process personal data including:

Candidate Information

• Name and contact details

• Curriculum vitae and employment history

• Professional qualifications and experience

• Salary expectations and compensation details

• Right to work documentation

• Interview notes and feedback

• Communications with our consultants

This information may be provided directly by you or obtained from publicly available sources, including professional networking platforms, job boards and other publicly accessible professional profiles.

Where appropriate, candidate information may be retained within our recruitment systems in order to consider individuals for future job opportunities that may be relevant to their skills and experience.

Recruitment records may include consultant notes, interview feedback and communication summaries maintained as part of the recruitment process.

Candidates may request that their information be removed from our systems at any time by contacting us using the details provided in this policy.

Client Information

• Name, job title and business contact details

• Recruitment requirements and role descriptions

• Communications relating to recruitment services

Website Information

When you visit our website we may collect:

• IP address

• browser type and device information

• website usage data through analytics cookies

How we use your information

​We process personal data in order to:

• provide recruitment and talent search services

• match candidates with appropriate job opportunities

• manage recruitment processes with clients

• communicate with candidates, clients and suppliers

• maintain recruitment records

• comply with legal or regulatory obligations

• improve our services and internal processes

Our lawful basis for processing typically includes:

• Legitimate interests in delivering recruitment services

• Performance of a contract where recruitment services are being delivered

• Legal obligations where regulatory compliance is required

• Consent where applicable

Call Recording and AI-Assisted Processing

​Telephone calls with candidates, clients and business contacts may be recorded for purposes including:

• training and quality assurance

• compliance and regulatory requirements

• maintaining accurate recruitment records

• resolving potential disputes

Calls may also be transcribed and summarised using automated tools to assist consultants in documenting recruitment discussions and maintaining accurate recruitment records.

Summaries of calls may be stored within our internal recruitment systems and customer relationship management platforms.

Recordings and transcripts are retained only for a limited period in accordance with our internal data retention policies and are securely deleted thereafter.

Where automated processing tools are used, they operate under appropriate data processing agreements and security safeguards.

Automated tools are used to assist our consultants in maintaining accurate records and summaries of recruitment discussions. These tools do not make automated decisions about candidates or employment opportunities without human review.

Sharing your information

As part of providing recruitment services, your personal data may be shared with:

• prospective employers or hiring organisations

• managed service providers involved in recruitment processes

• background checking providers where required

• professional advisers such as legal or accounting firms

• technology platforms used to support recruitment services

These may include recruitment CRM systems, communication platforms and cloud service providers.

All third-party providers process personal data under appropriate contractual data processing agreements.​

International Data Transfers

​Personal data may occasionally be transferred outside Ireland, the United Kingdom or the European Economic Area where our service providers operate internationally.

Where such transfers occur, Principle HR ensures appropriate safeguards are in place, including:

• EU Standard Contractual Clauses

• UK International Data Transfer Agreements (IDTA)

• equivalent regulatory safeguards

These measures ensure that personal data continues to receive a high level of protection.

How Long We Retain Data

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected.

Typical retention periods include:

Candidate Records
Candidate and recruitment records are generally retained for up to two years from the last meaningful interaction, unless consent is provided for longer retention.

Client and Business Contact Data
Retained for the duration of the business relationship and a reasonable period thereafter.

Call Recordings and Transcripts
Retained for a limited period for training, compliance and record-keeping purposes before secure deletion in accordance with our internal policies.

Where legal or regulatory requirements apply, information may be retained for longer periods.

Data Security

Principle HR takes appropriate technical and organisational measures to protect personal data from unauthorised access, alteration, disclosure or loss.

These measures include:

• secure cloud infrastructure

• access controls and authentication

• data processing agreements with technology providers

• internal data protection procedures

Your Data Protection Rights

Under EU GDPR and UK GDPR you have the right to:

• request access to personal data we hold about you

• request correction of inaccurate data

• request deletion of your personal data where appropriate

• restrict or object to processing

• request transfer of your data to another provider

• lodge a complaint with a supervisory authority

You may contact us at:

info@principlehr.com

Supervisory Authorities

If you are located in Ireland or the European Union, you may lodge a complaint with:

Data Protection Commission (DPC)
https://www.dataprotection.ie

If you are located in the United Kingdom, you may contact:

Information Commissioner’s Office (ICO)
https://ico.org.uk

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in legislation, technology or business practices.

Any updates will be published on this page.